Justification Letter for Youth Delegates and Adult Allies


Dear <decision-maker>,

I would like to request funding for Youth Leaders to attend the National League of Cities Congress of Cities and Exposition November 4-7 in Nashville, Tennessee.  This conference is the largest gathering of local elected officials and staff in the country and is designed to offer exceptional educational and networking opportunities to increase the effectiveness of local leaders.  The event attracts over 3,000 attendees, including hundreds of youth.

In any given year, conference attendees represent diverse cities in almost all 50 states plus Washington, D.C., Puerto Rico and Canada. This broad attendee base will maximize youth opportunities for sharing ideas and solutions to bring home and implement in <your city name here>.

The conference will include sessions and learning opportunities where youth can gather tangible takeaways to bring back home on a variety of topics important to our community, such as economic development, infrastructure (both the built environment and technology), sustainability and the environment, leadership, public safety, and topics around improving outcomes for youth and families in our community.  In addition, the specific Youth Delegate sessions will enhance youth development and leadership.

Outside of the sessions, there will be countless opportunities for youth to meet and build relationships with other youth leaders, local elected officials, staff, and experts from all over the country who may serve as key contacts for both present and future initiatives in <your city name here>.  The opportunity to make valuable connections at this conference is consistently stated by past adult and youth attendees as one of its greatest assets.

<The numbers in brackets below will need to be adjusted to reflect the current pricing.  The travel costs vary as well and should be changed to reflect your costs.>

Here is a breakdown of conference costs:

  • The full conference fee is: <$160 for youth delegates, $110 for adult allies>.
  • Roundtrip Airfare: <$xx>
  • Transportation: <$xx>
  • Hotel: <$xx>
  • Meals: <$xx>

The total costs associated with each youth attending this conference are $xx.   ______(#) Youth and ______(#) Adult Allies would like to attend the conference.

If there is any further information I can provide to support our request, please do not hesitate to ask.


<your name here>