Use this justification letter template to help make your case for attendance to your city.
I would like to request funding to attend the National League of Cities City Summit, November 15-18 in Charlotte, North Carolina. This conference is the largest gathering of local elected officials and staff in the country and is designed to offer exceptional educational and networking opportunities to increase the effectiveness of local leaders. The event regularly attracts more than 3,500 attendees.
In any given year, conference attendees represent almost all 50 states, plus Washington, D.C., Puerto Rico and Canada. NLC is a bipartisan organization focused on connecting officials to local government solutions, and the conference attendance reflects this fact. In terms of city size, small towns to large cities and everything in between are represented. This diverse attendee base will maximize my opportunities for sharing ideas and solutions to bring home and implement in <Your city name here>.
The conference will include sessions and learning opportunities where I can gather tangible takeaways to bring back home on a variety of topics important to our community, such as economic development, infrastructure (both the built environment and technology), sustainability and the environment, leadership, public safety and topics around improving outcomes for youth and families in our community. <Add specific conference workshops, mobile workshops, and NLC University seminars from the conference website to customize for your city’s/town’s needs and interests>
Outside of the sessions, there will be a multitude of opportunities for me to meet and build relationships with other local elected officials, staff and experts from all over the country who may serve as key contacts for both present and future initiatives in <Your city name here>. The opportunity to make valuable connections at this conference is consistently stated by past attendees as one of the greatest assets.
Part of what makes the City Summit unique and such a “must attend” event are the many ways in which the local host city gets involved in putting on the conference, especially the creation and production of mobile workshops. Not only is there educational programming at the convention center as part of the conference, but also experiential educational opportunities around the City of Charlotte and often the surrounding region.
<The numbers in brackets below will need to be adjusted to reflect the current pricing. The travel costs vary as well and should be changed to reflect your costs.>
The full price conference fee is <$xxxx>, but can be reduced by registering before the early bird deadline.
<You will need to insert your travel cost numbers here>
Here is the breakdown of conference costs:
Roundtrip Airfare: <$xxxx>
Conference Fee: <$xxxx>
The total costs associated with attending this conference are: <$xxxx>.
With this scope of outstanding educational content and relationship-building opportunities in one place, having representatives from <Your city name here> at the conference will afford our team of leaders access to top strategies and best practices that will help us reduce costs, increase efficiencies and build value in various areas for our community.
If there’s any further information I can provide to support my request, please do not hesitate to ask.
<Your Name Here>